THE STATUTE OF THE CROM ALTERNATIVE EXCHANGE ASSOCIATION
I - GENERAL PROVISIONS
The Crom Alternative Exchange Association (from now on: Association) is a form of voluntary association of physical and legal persons for the protection, promotion and realization of general social interests and objectives in accordance with the provisions of this Statute.
The Association is a non-profit, social-humanitarian organization administered by its members.
The Association is a non-governmental organization and is owned as an inseparable unit that belongs to all its members.
1. Denomination And Headquarters Of The Association
The official name of the Association is:
Udruga Crom Alternativna Razmjena (in English: Crom Alternative Exchange Association).
Until the Association ensures an adequate workspace, headquarters will be in Pula, Viška 14.
In accordance with the provisions of the preceding paragraph, relocation of headquarters will be decided by the competent body of the Association.
2. Legal Personality Of The Association
The Association has the status of a legal entity.
The Association shall be registered in the register of associations at the competent Office of the State Administration of the County of Istria in Pula.
The Association has a bank account, and in its activity can open and use other accounts in local and foreign currency solely on its behalf.
The President of the Association deputizes and represents the Association. The Secretary is also authorized to represent the Association.
In exceptional cases, under written authorization of the President, representation of the Association may be performed by another person.
In its various branches, upon the written authorization of the President, the Association can be represented by the branch office managers in the area for which a branch office has been formed.
4. Characteristics Of The Association
The Association has its own logo in the form of a circle interlaced with the inverted triangle. The circle represents the Planet Earth, the inverted triangle inscribed with the name CROM symbolizes a democratic style of management, and its rainbow colors represent the flag of peace.
The Association has its rectangular shaped seal with the full name of the Association on it. The dimensions are as follows: width = 4.7 and height = 1.8 cm.
Branch offices of the Associations in other countries shall use the seal with the name of the Association translated into the official language of the respective country.
The manner of use and protection of the seal are regulated through a special act issued by the President of the Association.
II - OBJECTIVES AND ACTIVITIES OF THE ASSOCIATION
The objectives of the Association are development of the integral collective consciousness about the man and life; bringing body and spirit into harmony with the environment; humanitarian, cultural, social, ecological and socio-economic development of the Association members and other interested parties.
The Association will perform the following activities:
- Researching and experimental verification of the possibilities obtained by cognizance in areas of principal objectives for which the Association is established,
- Exchanging of theoretical and practical experiences and knowledge from the previous indent through collaboration with scientists, professional and other institutions and associations, and other interested parties,
- Issuing and publishing of journals, bulletins, thematic publications, promotional and other materials.
III - MEMBERSHIP IN THE ASSOCIATION
1. Membership Acquisition
The Association is formed only by Regular Members.
Regular Member of the Association can become:
- Registered Legal Person, under the condition of having its own email address,
- Any Natural Person/Citizen older than 18 years who by admission to the Association confirms that is employed or duly reported to the institution competent for registering people who are not employed - if unemployed, that belongs to the special category of people who receive social support (e.g. disabled person, if that's a fact), that is a pensioner or that each year of his or her school or any other type of studying is duly completed; under the condition of having its own email address.
The Book of Association's members with their general information is in electronic form, entrusted to the Association Secretary.
If necessary, Association may introduce payment of membership fee whose amount can be variable.
By registering in the Association, member confirms the authenticity of personal information and becomes obliged to respect well-intentioned use of services offered by the Association.
If needed, competent body of the Association may carry out control of authenticity of personal data of individual members.
2. Rights And Obligations Of The Association Members
Members of the Association have the right and obligation to:
- respect and implement the Statute of Association and its general and all other acts, in accordance with existing regulations,
- regularly pay the membership fee if payment fee is introduced,
- elect and be elected to the bodies of the Association,
- participate in decision making,
- participate in the activities of the Association based on program objectives and tasks,
- report irregularities in the functioning of the Association,
- dedicatedly use objects, accessories, equipment and other privileges that belong to him as a member of the Association,
- maintain the material resources, official secrets and Association's reputation,
- be informed regularly in an appropriate manner about the planned tasks and activities of the Association, functioning of its bodies, and financial operations,
- report changes of personal data.
3. Termination Of Membership
Membership in the Association terminates by:
- unilateral resignation of a member,
- removal from the List of Members and closing of User Account,
- exclusion of a member,
- death of a member.
Member loses his membership by unilateral resignation through explicit oral or written proclamation that he no longer wants to be a member of the Association. President of the Association makes decision about that.
After not paying eventual membership fee for 2 consecutive years, membership in the Association terminates by the decision of the President on removing member from the List of Members of the Association.
Membership in the Association terminates upon death of the member. In that case, process proceeds in accordance with the provisions of the preceding paragraph.
Membership in the Association is lost due to exclusion of a member for:
- avoidance of obligations deriving from the provisions of this Statute, and general and special acts of the bodies of the Association,
- behavior that slows or blocks the achievement of the program objectives and tasks,
- unjustified absence from the organized meeting in which he should actively participate,
- inappropriate behavior toward other members of the Association, friends of the Association or third parties, which could harm relations within the Association or its reputation as the affirmed organization,
- causing of material damage to the Association, either intentionally or by negligence.
A decision on the exclusion accompanied with the argumentative proposal of the Secretary of Association is issued by the President of the Association.
An excluded member has a right of defense.
The decision of exclusion may be appealed to the regular or extraordinary Assembly of the Association, within 15 days from the date of of its delivery.
If personal delivery to the recipient is not possible, delivery is considered completed by the publication of the exclusion on the Association notice board.
The decisions of the Assembly are final.
IV - THE BODIES OF THE ASSOCIATION
Each member of the Association bodies has the right and duty to initiate actions for effective performing of activities, with the purpose of the realization of the Association's objectives as the basic starting point of its and general interests.
The Governing Bodies of the Association are:
2. President of the Association,
3. Secretary of the Association,
4. Supervisory Board.
Elected or appointed bodies of the Association are responsible for their work to the Assembly which elected or appointed them.
In accordance with the provision of the preceding paragraph, each body and each member of the Association collective body is personally responsible for its own work and functioning of the body whose member is.
1. The Assembly Of The Association
The Assembly is the highest governing and managing body of the Association. The Assembly comprises all the members of the Association.
Depending on the content of the agenda and the period in which is held, the Assembly may be regular, elective, general or extraordinary.
Regular Assembly is normally held once per year for enacting the financial plan and adopting the final budget.
Election or General Assembly is usually held in periods of expiration of the mandate of the members of the body whose election or appointment is under its competence (every 4 years).
Extraordinary Assembly takes place when there is a need to deliberate on matters falling within its competence, whose resolution cannot be delayed.
Taking into consideration the extraordinarity regarding the content of its agenda, Extraordinary Assembly may be convened only by the President, Supervisory Board or one fifth of the Association members.
The agenda of the General Assembly mainly consists of the contents of each Assembly indicated in the preceding paragraph, so its convocation usually coincides with the convocation of the Election Assembly.
The Assembly is convened by the Association President written invitation published on the notice board and/or in another suitable manner, at least eight days prior to the meeting.
Invitation from the preceding paragraph contains the place, date, time and meeting manners, including the agenda and, if needed, for the purpose of adoption of the high quality resolutions, an explanation of items at the level sufficient for understanding.
The Assembly can begin if it is attended by the ordinary majority of the Association members, and decisions are adopted with the simple majority of the members present.
The Assembly is valid if on the proposal of the President of the Assembly, meeting is postponed one hour in order to satisfy quorum requirements.
In case that even after postponed meeting quorum requirements are not satisfied, the Assembly is postponed for at least 8 days and should be held again with the same agenda.
The Assembly can be held in a manner allowed by the modern technology (such as audio or video conferences, etc..).
The Assembly's work is managed by the President or Vice President of the Association.
Decisions of the Assembly are made by members voting.
The adopted resolutions are published in accordance with the provision of Article 18/1 of this Statute.
Assembly of the Association is competent to:
- adopt the Statute and other general acts of the Association, and their amendments,
- determine its program objectives and tasks, and guidelines for the work and activities of the Association's members,
- enact the financial plan, approve financial reports and annual financial report,
- elect, recall and dismiss the President of the Association and his Deputy, Secretary, President and members of the Supervisory Board,
- examine and approve work reports of elected or appointed bodies,
- elect, recall and dismiss other permanent and/or provisory bodies, and persons authorized for representation and use of the Association's funds,
- decide on the liquidation of the Association,
- decide on other issues within its competence according to current regulations, this Statute and other general acts of the Association.
The proceeding of the Assembly meeting shall be recorded by means of a written report signed by the chairman and recording secretary. The report should contain the following elements: date, time and place of the Assembly and closing of the meeting, meeting manner, number of the members present, agenda items, adopted resolutions and conclusions, manner of voting and number of votes for each point of the agenda, and eventual discussions if explicitly requested to be recorded.
Records of the Assembly meetings and work of other bodies are held in the special archive managed by the Secretary of the Association.
Meeting manner and manner of decision making may be regulated in detail through the Rules of Procedure.
2. The President Of the Association
The President of the Association deputizes and represents the Association in accordance with the provisions of Article 5 of this Statute. The President is a person responsible for functioning of the Association in general. He also perform the duties of the President of the Assembly; issues and signs orders for the implementation of the financial plan and other decisions of the Assembly; implements, coordinates and supervises the implementation of the Association's program objectives and tasks; appoints the Representatives of the Association, and performs other duties appropriate to this function.
The President is responsible for his work to the Assembly of the Association.
The Vice President replaces the President in case of his absence or impediment.
The President of the Association is appointed by the Assembly for a period of 4 years, with no limitation to the number of mandates.
3. Supervisory Board
The Supervisory Board controls the overall functioning of the Association.
The Supervisory Board comprises the President and two members appointed by the Assembly of Association for a period of 2 years without limitation to the number of mandates.
The Supervisory Board holds meetings convened and chaired by the President of the Supervisory Board.
The persons appointed in other bodies of the Association cannot be nominated to the Supervisory Board.
The President of the Supervisory Board is authorized and obliged to be present at the Assembly meetings and participate in the discussions preceding the adoption of resolutions and conclusions. He has a right to vote in decision making.
The Supervisory Board is competent to:
- perform supervision over implementation of existing regulations, the provisions of this Statute and other general acts in the functioning of the Association as a legal person, and closely observe the work of its bodies and bodies` members.
- monitor the implementation of the financial plan, especially the purpose of fund usage,
- instigate self-control during the adoption and implementation of decisions and conclusions,
- propose measures for elimination of the observed irregularities,
- perform other duties which by their nature fall within the range of activities of the Supervisory Board,
- present to the Association Assembly reports on its work at least once a year.
In accordance with the provisions of the preceding paragraph, the organs and bodies of the Association, as well as their members personally, are obliged to make available to the Supervisory Board all documents and all other data necessary for the implementation of the supervision over their work.
4. The Secretary Of The Association
The Secretary of the Association is appointed by the Assembly. He manages the administrative and professional affairs of the Association.
By the authorization of the President of the Association, the Secretary may also perform other duties.
To the position of a Secretary can be appointed a person, who has at least Diploma of completed secondary education, experience on the same or similar jobs, is not punished for a criminal offense that represents an obstacle to performing this kind of duties.
The Secretary implements the decisions and conclusions of the Association's bodies, and in this context performs the following duties:
- organizes the Assembly and meetings of other Association's organs and bodies; prepares invitations and materials for these meetings and ensures their timely delivery or publication; takes minutes of the above-mentioned meetings; in cooperation and in accordance with the instructions of the people who manage these bodies, he draws up and publishes the adopted resolutions and conclusions, etc.,
- Coordinates the work of governing bodies and other organs of the Association,
- takes over and signs the mail addressed to the Association; in cooperation and in accordance with the instructions of the persons to whom the mail is addressed, writes responses and ensure their delivery,
- takes care of archive - document storage,
- takes care of records and information management (the Book of receipt and dispatch of the Association's mail, List of Members, the calendar of the realization of planned tasks, etc.),
- takes care of the legality of the operation of the Association and appropriate use of its funds,
- performs other administrative and professional tasks which by their nature fall within the range of activities of the Secretary; or they have to be done by the order of the President of the Association or the President of the Supervisory Board,
- if authorized by the President of the Association, the Secretary may dispose of funds for administrative operations.
V - FUNDS FOR THE WORK OF THE ASSOCIATION
The Association provides funds for its activities through:
- membership fees,
- grants, donations and sponsorships,
- promotions (advertising and propaganda, various publications, etc.),
- other sources in accordance with the norms applicable to economic activities aimed at achieving program objectives and tasks.
Association funds are distributed according to annual financial plan adopted by the Assembly of the Association.
The use of funds from the preceding paragraph shall be decided by direct principals - President of the Association or Vice President in his absence, and the Secretary of Association according to intended purpose.
The Association's funds and changes that emerge in its material and financial activity are obligatorily recorded. Cash shall be deposited in a special account, in accordance with applicable regulations.
Accounting is managed by the Association, or in accordance with the Assembly decision is given out to a subject authorized to perform these activities.
VI - THE EXECUTION OF PROFESSIONAL WORK
In order to carry out the professional and similar work of high quality, the Association may, in addition to the Secretary, form the Professional Service and regulate the relations, rights, obligations and responsibilities with the special act.
Depending on the needs, circumstances, and opportunities, in accordance with the law the Association may pay salaries, expenses, compensations and other forms of income.
For execution of the professional and similar activities which cannot be performed independently, in accordance with the law, the Association may enter into agreements and contracts with other organizations and individuals.
VII - PUBLICITY OF THE WORK OF THE ASSOCIATION
The work of the Association is public.
The publicity of the work is achieved through:
- the right of all Association members to be timely and truthfully informed about the overall functioning of the Association,
- the right of social and other interested subject, in accordance with the previous indent, to be informed in the same way,
- the issuing of its own bulletins and other publications,
- the public press and other means of public communication on the occasion of the Assembly meetings, various jubilees and other events in accordance with applicable regulations.
VIII - TERMINATION OF THE ASSOCIATION'S EXISTENCE
The Association ceases to exist:
- by decision of the Assembly on the termination of the Associations's operations,
- if it works contrary to the provisions of this Statute, and does not achieve program objectives and tasks,
- if the Assembly of the Association is not convened within 18 months after previous meeting,
- upon initiation of the liquidation or bankruptcy process, in which case Association funds will be handled in accordance with the provisions of the law and this Statute.
In case of the termination of existence, the Association property, after satisfaction of creditors and payment of the procedure costs, shall be donated to other organizations with similar objectives or activities of social benefit.
IX - TRANSITIONAL AND FINAL PROVISIONS
The amendments to this Statute and to other general acts of the Assembly of the Association shall be made in the same manner and procedure by which the original acts have been issued.
The amending procedure can be initiated by all organs and bodies of the Association, or at least of one fifth of its members, in written form.
Unless otherwise stipulated in this Statute, general acts shall be adopted by majority of the present Association members.
This Statute enters into force on the day of its enactment, and shall begin to be applied from the date of the registration of the Association in the register of the competent body of the Administrative Authority established by the law; or on the day of the announcement on the Association Notice Board about the start of its operation.